Accounts Payable and T&E Services

Transform your corporate spending with fast, accurate and effective payables services.

 

Your accounts payable and T&E processes have a huge impact on your cash flow, regulatory compliances and supplier relationships. However, many businesses still struggle with manual data entry of paper-based documents or inefficient processes, leading to costly discrepancies and inefficiencies.

QX delivers high processing accuracy and decreases operations costs through process excellence, standardised accounts payable (AP) practices, and strategic use of technology. Through our services, your organisation will be able to exploit new avenues of cost savings, improve management of working capital, and build better supplier relationships.

Transform procurement and improve spend visibility with reliable accounts payable and T&E services

Improved turnaround times

The QX accounts payable team works closely with clients to improve TAT for key metrics, via process reengineering and technology implementation. For example, we helped a client reduce invoice processing time from 3 days to 1 day from receipt.

Swift query resolution

QX supplier helpdesk follows industry best practices and protocols, along with a proctive approach to rapidly record and address supplier queries, ensuring swift and satisfactory resoltuon.

Effective supplier management

Payments timed to optimise spends and to gain maximum supplier discounts and rebates. Rapport building with supplier credit control team in order to manage cash flow during cash crunch.

Improved security with segregation of duties

Adequate and effective segregation of duties facilitates separate processing rights to different individuals at various stages of a transaction. This eliminates errors & payment-related fraud. Independent reviews of the work performed further strengthens the process.

Customised reporting

Gain top-level and in-depth visibility in your AP and T&E spends with dashboards and reports customised to meet the specific requirements of your business.

Improved T&E

Simplify the T&E process to deliver a better employee experience, while also gaining in-depth insights into labour and material costs for individuals and departments. We maintain strong adherence to organisation’s T&E policy.

Transformation and digitisation support

Expert advice, consulting and support for process reengineering/optimisation, technology upgrade, centralisation efforts and digitisation plans.

Looking for a partner who can help you take your Accounts Payable and T&E process to the next level?
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Accounts Payable and T&E Services

Our services are designed to help you understand and control your expenditure through process efficiency. We offer a high accuracy rate, ensuring a smooth accounts payable process that allows you to focus on your mission-critical and higher-end tasks.

Accounts Payable

Supplier direct debit set-up and maintenance
Supplier invoice posting in line with financial policies and checks
Maintain the supplier ledger and records
Document management with in-house customised DMS
Maintain details of authorised and disputed invoices
Supplier statement reconciliation
Effective quality check at bottlenecks/failure modes in every process
Supplier payment run: ad hoc/weekly/monthly runs, including international payments
Supplier Helpdesk: Dealing with chasers, supplier queries and escalating issues

Travel & Expense

New Employee onboarding
Travel & Expense claim processing (temporary and permanent workers)
Administer Purchasing Cards (P-cards)
Weekly/monthly  metrics based on Expenses type/Exception/Approval Analysis for better insights.

QX Success Stories

Learn how we helped our clients optimise their P2P and other core F&A functions, using a combination of the right People, Process and Platform.

Accounts Payable Optimisation for a Global Beverage Producer and Distributor
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Enabling Transformation for a Leading UK-based Manufacturing Business
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Software Abilities

The QX accounts payable team works with industry-standard software to streamline finance and accounting for student accommodation providers. Additionally, we are also flexible to incorporating any additional systems in our solutions to suit your specific organisational needs.

Proprietary software

We can work with your existing PO system or use QX’s proprietary PO system to streamline and digitise your accounts payable process. For companies that do not already have reliable software in place, these alternatives enable us to rapidly digitise and optimise the accounts payable and T&E processes.

Resource Zone

Explore more to gain insights into accounts payable processes and outsourcing

3 accounts payable problems hurting your business

A reliable accounts payable function is critical to the long-term success of any business. Remove these barriers to make way for a seamless AP process.

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Why should you outsource your accounts payable function?

By outsourcing accounts payable functions, CEO's, Finance Directors and Managing Directors can reap significant benefits.

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What to look for in your accounts payable partner

Before choosing an accounts payable outsourcing provider you should ask these questions to ensure you're getting value for money.

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Partner with QX to transform your accounts payable and T&E process.
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