Email or paper-driven ordering and approval is not only time-consuming but also prone to errors. QX Procurely helps to digitise the process, providing better visibility on business spending and making it easier to track purchases throughout the organisation.
With QX Procurely, you can handle orders from multiple locations, digitise/automate the ordering process, improve order tracking, generate accurate reports, simplify budget allocation, and create an audit trail for better visibility.
Benefits of QX Procurely
GET NO SURPRISE INVOICES – 100% ORDER CONFIRMATION AS BOTH VENDOR AND EMPLOYEE RECEIVE COPIES
MAINTAIN SUPPLY LEVELS TO MEET DEMAND AT ALL TIMES AND MANAGE YOUR ORDERS TO MAINTAIN OPTIMUM STOCK LEVELS
INCREASED PURCHASE ORDER ACCOUNTABILITY THROUGH BETTER REPORTING
IMPROVE BUDGET MANAGEMENT THROUGH QUICK AND SIMPLE VISIBILITY OF CASH FLOW
0% INVOICE DISCREPANCY AND DUPLICATE ORDERS GET ALMOST TOTALLY ELIMINATED
CUSTOMISED, ACCESSIBLE AND EASY-TO-MANAGE
CUSTOMISED APPROVAL WORKFLOW
Quick and easy online approval system with multiple-authorisation feature that emails relevant authorisers for approval when a purchase order is created or updated.
Intuitive and structured system to track purchase order approvals for spending. Organises all purchases and spends to generate in-depth reports.
RECEIVE FULL OR PARTIAL PURCHASE ORDERS
Possible to update the purchase order in case only a part of the order has been received – the system will automatically update the number of outstanding items.
MULTIPLE LOCATIONS AND CURRENCY
Support for multiple locations and currencies, with different rules, users and costs – from a single, centralised system. Create separate budget allocations and reports locations.
Integrate the Purchase Order System with your ERP and existing applications for ordering, accounts payable and data entry.
TAILORED TO YOUR NEEDS
Tailor the PO template to match with your existing processes and branding. You can also set specific currencies for different sets of suppliers. The solution will automatically calculate prices based on set currency rates.
Automating the Purchase Order system of a Student Accommodation business