Automates the process of downloading timesheets from master vendor portals to reduce payroll processing turnaround time
Downloading timesheet-related data from master vendor portals is often time-consuming, especially when you are processing thousands of timesheets every week.
Using QX VMSBot, payroll admins simply press a button to download, format data, and store it in a predefined location. With API integration, the data can be uploaded directly to the payroll software.
20-25% REDUCTION IN PAYROLL PROCESSING TIME FOR DOWNLOADING AND FORMATTING FILES
24/7 PROCESSING – CREATE A SCHEDULER TO RUN THE BOT AT ANY TIME OF THE DAY
FULLY AUTOMATED – NO MANUAL DATA ENTRY REQUIRED AND THEREFORE NO HUMAN ERRORS
NO DUPLICATE ENTRIES – ELIMINATES DUPLICATE ENTRIES WITH REAL-TIME JOB MATCHING
EXCEPTION HANDLING – GENERATES ERROR REPORT WHICH CAN BE USED TO PREVENT FUTURE ERRORS
Using APIs, it is possible to integrate the system with the payroll software. This makes it possible to automatically push the data into the payroll system for processing.
Automatically extracts the data from downloaded Excel files and fills it into the predefined templates, ensuring standard data for further processing.
As the tool automates the same actions that were previously taken by human workers, it doesn’t require any major changes to the client’s existing systems.
The system is flexible enough to extract data from different types of web portals. In addition, if the process flow changes, the system can be easily configured to accommodate the changes.
The system can run in the background while your staff is working on other tasks. Also, it can work 24/7 – at any time of the day. Its frequency can be adjusted: daily, twice a week, weekly.
Significantly boosts team productivity and can be easily scaled when the number of timesheets or portals increase.