For a business, its accounts payable and T&E processes have a huge impact on its cash flow, regulatory compliances and supplier relationships. However, many businesses continue to struggle with manual data entry of paper-based documents or inefficient processes. This usually leads to expensive discrepancies and inefficiencies.
QX delivers high processing accuracy and low operational costs through process excellence, standardized accounts payable (AP) practices, and strategic use of technology. With our solutions, your business will be able to exploit new cost saving avenues, improve working capital management, and build better supplier relationships.
TRANSFORM PROCUREMENT WITH RELIABLE ACCOUNTS PAYABLE AND T&E SOLUTIONS
BETTER TURNAROUND TIMES
The QX accounts payable team works closely with clients to improve TAT for key metrics, via process reengineering and technology implementation. For example, we helped a client reduce their invoice processing time from 3 days to 1 day from receipt.
SWIFT QUERY RESOLUTION
The QX supplier helpdesk follows industry best practices and protocols, along with a proactive approach towards rapidly recording and addressing supplier queries, while ensuring swift and satisfactory resolution.
EFFICIENT SUPPLIER MANAGEMENT
We time payments to optimize spends and gain maximum supplier discounts and rebates. We also offer rapport building with the supplier credit control team to manage cash flow during a cash crunch.
ENHANCED SECURITY WITH SEGREGATION OF DUTIES
Competent and efficient segregation of duties facilitates separate processing rights to different individuals at various stages of a transaction. This eliminates errors & payment-related fraud. Further, independent reviews of the work performed strengthens the process.
Gain top-level and in-depth visibility in your AP and T&E spends with dashboards and reports that are customized to meet the specific requirements of your business.
QX helps simplify the T&E process to deliver a better employee experience, while also gaining in-depth insights into labor and material costs for individuals and departments. We maintain a strong adherence to business’ T&E policy.
TRANSFORMATION AND DIGITIZATION SUPPORT
QX offers expert advice, consulting and support for process reengineering/optimization, technology upgrade, centralization efforts and digitization plans.
ARE YOU ON THE LOOKOUT FOR A PARTNER WHO CAN HELP YOU TAKE YOUR ACCOUNTS PAYABLE AND T&E PROCESSES TO THE NEXT LEVEL?
We design our solutions in such a manner that you can better understand and control your expenditure through process efficiency. We provide a high accuracy rate, thereby ensuring a smooth accounts payable process that allows you to focus on your mission-critical and higher-end tasks.
SUPPLIER DIRECT DEBIT SET-UP AND MAINTENANCE
SUPPLIER INVOICE POSTING IN LINE WITH FINANCIAL POLICIES AND CHECKS
MAINTENANCE OF SUPPLIER LEDGER AND RECORDS
DOCUMENT MANAGEMENT WITH IN-HOUSE CUSTOMISED DMS
MAINTENANCE OF AUTHORISED AND DISPUTED INVOICES
SUPPLIER STATEMENT RECONCILIATION
EFFECTIVE QUALITY CHECK AT BOTTLENECKS/FAILURE MODES IN EVERY PROCESS
SUPPLIER PAYMENT RUN: AD HOC/WEEKLY/MONTHLY RUNS, INCLUDING INTERNATIONAL PAYMENTS
SUPPLIER HELPDESK: DEALS WITH CHASERS, SUPPLIER QUERIES AND ESCALATING ISSUES
TRAVEL & EXPENSE
ONBOARDING NEW EMPLOYEES
ADMINISTER PURCHASING CARDS (P-CARDS)
WEEKLY/MONTHLY METRICS BASED ON EXPENSES TYPE/EXCEPTION/APPROVAL ANALYSIS FOR BETTER INSIGHTS
QX SUCCESS STORIES
Get to know how we helped our clients optimize their P2P and other core F&A functions using a combination of the right People, Process, and Platform.
ACCOUNTS PAYABLE OPTIMIZATION FOR A GLOBAL BEVERAGE PRODUCER AND DISTRIBUTOR
The QX accounts payable team works with industry-standard software to streamline finance and accounting. Additionally, we are also flexible with incorporating any additional systems in our solutions to suit your specific organizational needs.
You can either opt for QX’s proprietary PO system to streamline and digitize your accounts payable process, or we can work with your existing PO system. For companies that do not already have reliable software in place, these alternatives enable us to rapidly digitize and optimize the accounts payable and T&E processes.