Any business that handles a large volume of supplier-related transactions may find it challenging to ensure timely material & service delivery while maintaining healthy business relationships. Email or paper-driven ordering and approval is not only time-consuming but also prone to errors.
QX’s Purchase Order Management solutions allow businesses to digitize and automate the ordering process, handle orders from multiple locations, improve order tracking, and gain better visibility on business spends through insightful reporting.
HERE’S WHY LEADING ORGANIZATIONS CHOOSE QX’S PO MANAGEMENT SOLUTIONS
STREAMLINED FLOW AND COMMUNICATIONS
QX’s PO management experts work closely with your team to optimize the PO process, ensuring that it is simple and short, while complying with your internal guidelines. We also help organizations to identify and implement PO automation applications.
EFFICIENT BUDGETARY CONTROL
Alleviate procurement related financial risks by building a hierarchical level of approval flows and specific monetary parameters. We help optimize the parameters and ensure strict adherence.
PO MONITORING AND VISIBILITY
Updated system records and customized reports ensure that you have full visibility into the status of all orders. This helps rapidly identify and remove blockages; it also supports smarter decision-making.
With QX, your organization can move on from paper-based or legacy PO systems to digital, automated systems. Our expertise in the area allows us to support you by optimizing the PO management process and introducing industry best practices.
Following a process-driven and proactive approach, we ensure that it is easy for your team to raise and approve POs. Precise and timely payments also ensure that your suppliers are satisfied.
DECREASE COST OF PO MANAGEMENT
With a team of offshore PO management experts working dedicatedly on your project, you will experience equal or better quality while reducing the cost of your PO management operations by up to 50%.
PLANNING TO FREE UP ONSHORE TEAMS AND STREAMLINE PO PROCESSES?
REQUISITION-TO-PO SOLUTIONS TO STRENGTHEN YOUR SUPPLY CHAIN
QX’s Purchase Order Management solutions focus on streamlining the PO cycle, with an eye on delivering personalized solutions that help you alleviate financial risk, maintain compliance and provide better employee and customer experience.
Your staff can create and submit a purchase requisition by either selecting a product from your centralized catalogue or pre-approved vendors. Once the requisition request is raised, it is sent for review to the approving authority.
Based on the set workflow, the request is routed for review and approval. Either the system or QX team members send periodic reminders to take the approval process further.
PURCHASE ORDER CREATION
The team or the software creates a PO based on the information regarding the supplier, ordered items and approving authority. The approved PO is then shared with the supplier as a legal contract for the transaction.
PO EXPEDITION / TROUBLESHOOTING
The team troubleshoots and updates information in case of discrepancies or expedites the purchase order to ensure timeliness of service or material delivery.
QX SUCCESS STORIES
Get to know how we helped our clients optimize their P2P and other core F&A functions using a combination of the right People, Process and Platform (3Ps).
ACCOUNTS PAYABLE OPTIMIZATION FOR A GLOBAL BEVERAGE PRODUCER AND DISTRIBUTOR
We work with all major accounting, P2P and PO Management software and can work with your existing platform as well. Some of the software we use on a regular basis include:
You can use QX’s proprietary PO system to streamline and digitize your accounts payable process, or we can work with your existing PO system. For organizations that do not have reliable software in place, these alternatives enable us to rapidly digitize and optimize the PO management process.