Outsource Procure to Pay Services

Procure-to-pay outsourcing is exactly what it sounds like—handing over the full purchasing and payment process to a specialist like QX Global Group, so your internal teams can focus on bigger priorities.

From raising purchase orders and processing invoices to making payments and managing supplier relationships, a specialized partner can take care of the entire P2P cycle. It’s a practical way to cut down on manual work, reduce errors, and keep things moving efficiently behind the scenes. By partnering with a provider who knows the ins and outs of the process, procure-to-pay outsourcing helps bring more control, speed, and accuracy to your operations—without weighing down your team with day-to-day admin.

A solid procure-to-pay outsourcing service provider can drive real improvements in both efficiency and cost. Here’s how those gains are delivered:

• Less manual work, fewer mistakes – Automating core tasks like invoice processing, order management, and payment reconciliation takes pressure off your team. Things move faster, and errors go down.
• Better buying power – Providers often bring scale, supplier relationships, and experience that help cut transaction costs and secure better pricing or discounts.
• Smarter processes, fewer delays – With specialists reviewing the entire workflow, it’s easier to spot what’s slowing things down. That means faster turnaround times and fewer supplier issues.

Together, these changes reduce costs and free up your team to focus on more strategic work—making your entire operation run smoother.

P2P outsourcing services offer real value in industries where procurement and financial operations are central to day-to-day performance. Sectors like commercial real estate, recruitment, manufacturing, healthcare, retail, and hospitality often see the biggest gains.

At QX Global Group, we help businesses in these industries simplify and strengthen their P2P cycles—cutting costs, boosting efficiency, and staying compliant. That’s especially important for companies managing large transaction volumes and complex supply chains. By improving procurement workflows and financial processes, our P2P outsourcing services give organizations the space to focus on what really matters: running the business and planning for what’s next.

Whether you want to outsource the entire P2P function or just some tasks within it, is a decision that rests entirely with your business. The specialist partner can work with your onshore team to understand your specific organizational needs and devise solutions that are tailored to your needs. The offshore P2P professionals then work closely with on-shore teams to get the tasks done and deliver as per defined SLAs. Therefore, it is possible to outsource just the specific P2P tasks that are non-optimum to be done in-house.

No. Any business, irrespective of its size, can benefit from outsourcing the P2P function. Most businesses tend to benefit from outsourcing as it frees up onshore teams and allows them to focus on overall growth. In addition, outsourcing P2P also brings down operational costs and introduces expertise, which may not be available in-house.

Having said that, some of the biggest benefits become available with scale – so processes with large volume of transactions are likely to derive bigger benefits from outsourcing.

Choosing your P2P outsourcing partner is a key business decision that can have a direct impact on your overall growth. While making this choice, it is important to consider the following things:

• Relevant experience
• Use of industry-standard tools and software
• Certifications/Accreditations of employees
• Flexibility and attention-to-detail
• Compliance with geography-specific standards
• High data security standards.

Most experienced outsourcing partners keep themselves updated with all major accounting software. In addition, these specialist service providers also offer the flexibility of working with any other systems that better suit your organizational needs Some of the major software packages you should look out for while outsourcing your P2P function are Yardi, SAP, DocuWare, KOFAX, RealPage, Access, MRI, Sage and Oracle, amongst others.

As a trusted procure-to-pay outsourcing service provider, QX Global Group takes compliance seriously. We follow a rigorous framework built around strong internal controls, ongoing staff training, and industry best practices.

Our teams stay up to date with U.S. procurement regulations, including sector-specific requirements, and our systems are regularly updated to reflect any regulatory changes. This structured, proactive approach helps reduce compliance risk and ensures that all procurement activities are transparent, accountable, and aligned with the standards our clients expect.

The timeline for transitioning to an outsourced P2P process with QX Global Group typically ranges from 4 to 12 weeks, depending on your business’s size, structure, and specific needs.

This phase includes everything from initial assessments and process mapping to system integration and team training. We work closely with your internal teams to build a clear, detailed implementation plan—so the handover is smooth and disruption is minimal.

The end result? A fully operational outsourced P2P process that’s built for long-term efficiency, cost savings, and better control over procurement and payables.

When implementing procure-to-pay solutions, tracking the right KPIs is essential to measure performance and drive continuous improvement. Here are a few key metrics that matter:

Cost Reduction – Tracks savings from improved spend management, reduced processing costs, and lower overhead.

Cycle Time – Measures how long it takes to move from purchase to payment—an indicator of process speed and efficiency.

Transaction Accuracy – Monitors error rates in invoices and payments, helping reduce rework and financial discrepancies.

Supplier Satisfaction – Gathers feedback on communication, payment timelines, and how smoothly the process runs from their side.

Automation Rate – Shows how much of the P2P cycle is automated, which directly impacts efficiency and scalability.

By watching these metrics closely, businesses can assess the true impact of their procure-to-pay solutions and find new opportunities to improve performance.

Yes, QX Global Group’s procure to pay outsourcing are fully customizable to match the specific needs of your business. Our team works closely with you to understand your existing workflows, procurement policies, ERP systems, and key pain points. From there, we tailor everything—from custom reporting structures to seamless system integrations. With QX, procure-to-pay outsourcing services are built around your business—not the other way around. 

QX Global Group has been delivering P2P services to U.S. businesses for over two decades. We’ve partnered with companies across commercial real estate, recruitment, manufacturing, hospitality, and aviation—helping them tighten up procurement, reduce costs, and bring more control to their payables process.

Our teams know the ins and outs of U.S. procurement regulations and commercial practices, and we use that knowledge to build solutions that actually work on the ground. With the right mix of process expertise, smart tech, and industry know-how, we’ve helped clients make their P2P services faster, leaner, and more compliant.

Choosing to outsource procure-to-pay services with QXFA brings clear, practical advantages:

Expertise meets smart tech – We bring deep process experience together with automation and AI to streamline your P2P cycle. The result? More control, less manual work, and better compliance.

Tailored for your business – Our solutions are built around your specific needs. That means lower operating costs, tighter financial controls, and a setup that actually fits how you work.

Stronger supplier relationships – With better visibility and smoother workflows, we help you manage vendor interactions more effectively—leading to better terms and a more dependable supply chain.

When you outsource procure-to-pay services to QXFA, you’re not just delegating a process—you’re gaining a partner focused on making procurement more strategic, efficient, and cost-effective.