How Offshore Candidate Sourcing Drove $763K in Staffing Revenue

What if scaling your recruitment results didn’t require hiring more in-house recruiters? What if you could expand your market reach, improve quality, and boost ROI, all while reducing operational costs?

That’s exactly what one leading staffing firm in the transformation and technology sector achieved. By partnering with QX Global Group, they restructured their offshore candidate sourcing operations and achieved remarkable growth: $763,000 in placements within just 16 months.

In this case study blog, we break down how outsourced candidate sourcing services helped this firm overcome recruitment roadblocks and scale hiring efficiently.

About the Client

The client is a US-based staffing firm that specializes in placing candidates in transformation and technology roles. As demand grew, they wanted to scale their delivery capacity without inflating their cost structure. Their primary goals were:

• Improve ROI and delivery output

• Reduce time-to-hire

• Streamline the sourcing process

• Deliver better candidate experiences

• Fill difficult and niche roles faster

• Free up their in-house team to focus on strategic and client-facing tasks

To achieve these, they sought a offshore recruitment team that could offer a flexible and scalable sourcing model.

The Solution: A Strategic Offshore Candidate Sourcing Team

The client partnered with QX to implement a customized offshore sourcing solution tailored to their goals.

Actions Taken:

• Deployed a team of 6 full-time offshore sourcing specialists who operated as an extension of the client’s in-house team.

• Conducted a detailed process review to align on role requirements and ideal candidate profiles.

• Carried out active sourcing, screening, and qualifying of candidates for a wide range of job roles

• Leveraged multiple sourcing channels including the client ATS, job boards, CV databases, social media, and industry-specific platforms

• Ensured high-touch candidate communication using calls, emails, SMS, and messaging platforms

• Maintained strong compliance by following a strict pre-screening and qualification checklist

• Prioritized candidate experience by communicating detailed role expectations and salary upfront

The Results: Measurable Growth and Recruitment Efficiency

The offshore candidate sourcing model resulted in a significant boost in delivery output, efficiency, and candidate quality. Over a 16-month period, the client achieved:

• $763,000 in total placement value

• $8,303 per sourcing FTE per month in ROI

• Improved delivery on hard-to-fill roles

• A robust sourcing-to-hire ratio with real-time clarity

• Enhanced agility to respond to market changes and hiring fluctuations

• Detailed performance reports to aid better client decision-making

• Elevated candidate experience, resulting in stronger engagement and higher retention

Why the Strategy Worked?

This success was not just the result of outsourcing, but of implementing a strategic model designed for scalability and performance. Key differentiators included:

• A dedicated offshore candidate sourcing team aligned with the client’s internal process

• Use of multi-channel sourcing and automation tools for greater efficiency

• Real-time collaboration, reporting, and performance monitoring

• A balanced approach combining technology, compliance, and human interaction

FAQs on Offshore Candidate Sourcing

1. What is outsourced candidate sourcing?

Outsourced candidate sourcing is the process of delegating candidate research, engagement, and shortlisting to an external partner, typically a recruitment service provider. This helps staffing firms scale hiring without increasing internal overhead.

2. How can an offshore sourcing team help recruitment firms?

An offshore sourcing team provides cost-effective, scalable support by handling time-consuming sourcing tasks. This allows in-house recruiters to focus on interviews, placements, and client relations.

3. Can outsourced sourcing support hard-to-fill or niche roles?

Yes. With access to specialized tools, global talent pools, and experienced sourcers, an offshore partner can enhance delivery for even the most challenging roles.

4. Will candidate quality suffer when sourcing is outsourced?

Not when done correctly. With a structured screening process, ongoing alignment with client expectations, and strong compliance, outsourced sourcing can match or even exceed in-house performance.

5. Can outsourcing improve the candidate experience?

Yes. Dedicated sourcing agents can maintain consistent communication, set expectations clearly, and respond faster—creating a better experience and reducing drop-offs.

Final Thoughts

If your staffing firm is struggling to meet rising demand, fill challenging roles, or reduce operational strain, offshore candidate sourcing could be the solution. As this case study proves, partnering with an experienced offshore candidate sourcing provider can help you scale hiring efficiently while improving ROI, speed, and candidate satisfaction.

Originally published Jul 30, 2025 12:07:40, updated Jul 31 2025

Topics: Candidate Sourcing, outsourced candidate sourcing services