Are Healthcare Compliance Challenges Slowing You Down?

The healthcare staffing industry is no stranger to challenges, especially when it comes to managing compliance. Whether it’s credentialing or background checks, the compliance process for healthcare workers has always been tiring. Post-pandemic changes in state laws, privacy regulations, and screening requirements have made it even more complex.

If your staffing firm is dealing with any of these challenges:

Improving TAT for compliant files without reducing candidate bookings
Scaling the business while ensuring only fully compliant candidates are placed
Struggling to hire and source skilled healthcare compliance professionals
Ensuring precise and complete compliance paperwork for successful audits

Then this blog is for you!

The Growing Complexity of Healthcare Compliance Challenges

Healthcare compliance is more critical than ever in today’s environment, and failing to manage it efficiently can lead to penalties, non-compliance issues, and damage to your reputation.

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Without the right tools or processes, compliance inefficiencies can delay hiring, create bottlenecks in onboarding, and frustrate both candidates and clients.

How Does Healthcare Compliance Challenges Affect Your Firm’s Margins?

Relying on manual checks and outdated systems can slow down your entire staffing process.
When compliance processes are disorganized, your firm may struggle to meet start dates, leaving skilled healthcare professionals waiting. These delays waste time and can damage your client relationships.

So how do forward-thinking healthcare staffing firms overcome these challenges? By transforming their compliance management process into a streamlined, automated operation that fosters growth rather than slowing it down.

5 Strategies to Manage Healthcare Compliance Challenges in Staffing

1. Partner with an Outsourced Compliance Support

One of the best ways to enhance your compliance process is to partner with an experienced compliance service provider that specializes in healthcare compliance solutions for staffing firms. The right partner acts as an extension of your team, offering the technology, expertise, and responsiveness needed to improve your overall efficiency. Automation is key here—an outsourced compliance partner can provide streamlined background checks and credentialing processes, helping you focus more on hiring quality healthcare professionals.

QX Global Group has partnered with several healthcare staffing firms in the UK and US, providing comprehensive compliance support for both clinical and non-clinical staff. Here’s what they’ve achieved it for a staffing firm like yours:

Ensured audit-ready documents and assisted applicants.
Pre-screened and cleared 25 candidates for public and private sectors.
Expanded the compliant candidate pool to 393.
Saved 273 hours on back-office tasks over three months, enabling the in-house team to focus on core activities.
Collected and uploaded 1,390 documents from new and existing applicants.
Leveraged in-house automation tools like ComlyRite and bots to streamline tasks such as NMC/GMC pin checks, CV formatting, conversion, and document uploading.

2. Automate Compliance to Reduce Bottlenecks

Automation is essential in today’s fast-paced staffing world. Whether it’s automating reminders for candidates to submit their documents or providing real-time status updates, automation reduces the burden on your internal team while keeping the process moving smoothly. The result? A faster, more accurate compliance process that minimizes delays and inefficiencies.

3. Enhance the Candidate Experience

By giving candidates access to view the status of their background checks and credentialing in real-time, you create a better experience. Candidates can also select their own clinics for pre-employment tests, streamlining their journey from offer to placement. Improving the candidate experience has a direct impact on your ability to attract and retain top healthcare talent.

4. Establish a Compliance Performance Baseline

Documenting and benchmarking your compliance process is crucial to identifying areas for improvement. By tracking metrics such as turnaround times, completion rates, and compliance costs, you gain valuable insights into where bottlenecks occur and how to optimize your processes. Automation also helps you gather data, allowing you to make informed decisions that boost efficiency and enhance compliance management in healthcare staffing.

5. Leverage Industry Expertise

Don’t face these challenges alone. By collaborating with your peers and connecting with compliance experts, you can gain insights into how other staffing firms are overcoming similar healthcare regulatory compliance challenges. Learning from others’ experiences and adopting best practices can help transform your compliance process into a competitive advantage.

Don’t Let Compliance Slow Down Your Healthcare Staffing Success

Maintaining healthcare regulatory compliance is never easy, but it doesn’t have to be a burden. Forward-thinking firms are already reaping the rewards of an efficient compliance management system.