Outsourced pay & bill services for staffing agencies in the U.S. supporting faster processing, fewer pay and bill errors, and smoother back-office operations.
Get In TouchQX Global Group is an outsourced pay and bill service provider in U.S, working with staffing agencies that manage high volumes, tight payroll cycles, and varied client requirements. In staffing, pay and bill is not just a back-office function. It directly affects contractor satisfaction, client confidence, and day-to-day cash flow.
Our end to end pay and bill services for staffing agencies are built to handle this complexity without slowing operations down. We manage the full pay and bill processing cycle, from timesheet validation and payroll calculations to billing and reconciliations. This ensures contractors are paid accurately and on time, while invoices are raised correctly and aligned with agreed terms.
While we operate with defined controls and accountability, our approach is intentionally flexible. We work with your existing systems and processes, making targeted improvements where they matter most. The goal is simple: reduce errors, improve turnaround times, and give finance teams better control without disrupting how the business already runs.
Managing pay and bill in staffing agencies is no longer just about processing timesheets and running payroll. It plays a direct role in contractor satisfaction, client trust, compliance, and cash flow stability. For finance teams, challenges like manual errors, tight payroll deadlines, complex pay rules, and growing volumes can quickly turn pay and bill into a high-risk function.
An outsourced pay and bill solution helps staffing firms bring structure, consistency, and control to this critical process. By focusing on accurate pay and bill processing for staffing firms and building scalable pay and bill services for staffing firms, finance leaders can reduce rework, improve turnaround times, and free up internal teams to focus on growth.
Let’s take a closer look at the key benefits staffing agencies experience when pay and bill is handled with the right mix of process, people, and oversight.
Benefit from the industry expertise of our offshore team to improve efficiency and achieve timesheet processing accuracy rate of 99%+ with quick TATs
Experience cost savings of up to 50% by outsourcing your pay & bill to a dedicated team of trained accountants
Set up a team of skilled accountants that process more than 1.65 million timesheets every year to gain an in-depth business understanding and deliver better value
Get access to customized tech stacks, automate processes and implement cutting-edge accounting platforms for your business seamlessly
Gain access to detailed financial reports (customized to your needs) and insights to drive smarter business decisions using PowerBI and Tableau.
By moving to an outsourced supplier, we’ve had consistency of service, scalability and ability to change things quite rapidly which previously we didn’t have. What we’ve moved to with QX is that we’re using their expertise & knowledge to help us look forward to develop so we can grow and we can grow in a controlled manner using the best processes that are fit and proper for our industry.
I think the important thing with QX is that you have a relationship. You have day-to-day communications and certainly, then its something that evolves really. You’re still totally in control and QX sort of becomes a part of your company rather than your outsource partner. I certainly would recommend QX.
Here are some of the most frequently asked questions around Pay & Bill outsourcing. If you have a question that isn’t answered here, please feel free to contact our team – we’ll be happy to help!
Pay and bill services cover the end-to-end process of validating timesheets, running payroll, raising invoices, and reconciling payments for staffing agencies. It ensures workers are paid accurately and on time while clients are billed correctly and consistently.
Pay and bill services for staffing agencies manage the workflow from timesheet submission and approvals through payroll processing and client invoicing. The service operates within agreed pay rules, billing terms, and compliance requirements to keep cycles running smoothly.
Yes. Agencies can outsource pay and bill support across temporary, contract, and permanent staffing models, even when pay rules and billing terms differ by client. The process scales to handle mixed workforce structures without compromising accuracy.
Outsourcing addresses common payroll and billing challenges for staffing firms such as manual errors, missed deadlines, and inconsistent follow-ups. Dedicated teams and structured processes reduce rework and improve reliability across pay and bill cycles.
Yes. Outsourcing pay & bill improves invoice timeliness and accuracy, which reduces disputes and speeds up collections. Consistent billing cycles also improve cash flow predictability.
Pay & bill outsourcing providers manage timesheet validation, approvals, and exception handling based on agreed workflows. This ensures payroll and billing are processed only after checks are completed, reducing downstream errors.
The transition to outsourced pay and bill support is typically phased to avoid disruption. Most staffing agencies can begin seeing improvements within the first few processing cycles once workflows and controls are aligned.
QX Global Group offers outsourced pay and bill services of U.S staffing agencies with a focus on accuracy, scalability, and operational control. Staffing firms value the combination of experienced delivery teams, structured processes, and the ability to adapt to existing systems and workflows.
