Invoice Management Solutions

Optimize your cash outflows, gain visibility on the entire process, and ensure timely payments. Enjoy faster and more accurate processing with our streamlined invoicing procedure.

 

Invoice management is often a time-consuming and laborious activity, especially for accounting departments that handle a significant amount of paper invoices. Processing errors, delays and duplication issues often hinder the entire P2P cycle.

QX helps businesses optimize the invoicing procedure, implement customized automation solutions and design a precise and efficient invoicing/billing process. With QX’s dedicated team working on your process in India, your onshore staff can focus on higher-end activities with the assurance of quality invoice processing.

HERE’S WHY LEADING ORGANIZATIONS CHOOSE QX’S INVOICE MANAGEMENT SOLUTIONS

TRANSFORMATION SUPPORT

We partner with many leading companies to transform and automate the invoice process using OCR tools. We can help you achieve electronic invoicing for straight-through processing.

TIMED TO PERFECTION

On-time payments help avoid any late payment penalties, early payments can help you gain maximum rebates or early discounts, and delay payments where practicable to optimize cash flow.

RELIABLE VENDOR RELATIONSHIPS

Timely payments and clear, timely communications pertaining to delays ensure that your relationships with vendors stay strong and your organization stays on their preferred customer lists.

DECREASE COSTS, ENHANCE SCALABILITY

Gain control over the cost of accounting operations without losing out on quality with QX’s dedicated offshore team. Easily expand the team on short notice to manage any work spikes.

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PRECISE AND INTELLIGENT INVOICE MANAGEMENT SOLUTIONS

Our solutions are designed to deliver quicker, precise and streamlined invoice processing. We also partner with our clients to identify, assess and implement digital solutions based on off-the-shelf OCR (Optical Character Recognition) and other intelligent automation tools. Some of the key solutions we provide include:

PURCHASE INVOICE APPROVAL/AUTHORIZATION

We focus on optimizing the process to simplify and quicken the approval process. Our solutions ensure that approvals are received on time to avoid late payments and the status of each invoice is clearly visible to all the relevant stakeholders.

INVOICE CAPTURING

We capture invoices by setting up a centralized email box or by downloading them from designated supplier portals. We also scan physical invoices, if the process requires it.

3-WAY AND 4-WAY INVOICE MATCHING

Accurately matching invoices with POs, receipts and other relevant documents is critical to running an efficient P2P cycle. The QX team is adept at using various tools and technologies to perform this task.

MANAGING DISCOUNTS AND ALLOWANCES

Keeping track of supplier contracts, we help you optimize cash outflow and ensure that your business extracts all the benefits related to early discounts and rebates, while avoiding any late payment penalties.

VENDOR QUERY RESOLUTION

Timely resolution of vendor queries is essential to avoid hurting supplier relationships and ensuring timely payments. We use the right people, process and platform to ensure timely and satisfactory resolution of vendor queries.

INTERCOMPANY INVOICING

Our trained and experienced accountants are adept at managing intercompany invoicing and can help optimize your processes to increase efficiency.

SOFTWARE CAPABILITY

We work with all major P2P and invoice processing software and can easily work with your existing platform as well. Some of the software we use on a regular basis include:

PROPRIETARY SOFTWARE

You can either use QX’s proprietary PO system to streamline and digitize your accounts payable process, or we can work with your existing PO system. For organizations that do not have a reliable software in place, these alternatives enable us to rapidly digitize and optimize the invoice management procedure.

TALK TO OUR EXPERTS TO UNDERSTAND HOW QX CAN HELP YOU OPTIMIZE, DIGITIZE AND TRANSFORM YOUR INVOICE MANAGEMENT FUNCTION.

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