For any organisation that handles a large volume of supplier-related transactions, it is challenging to ensure timely material & service delivery while maintaining healthy business relationships. Email or paper-driven ordering and approval is not only time consuming, but also prone to errors.
QX’s Purchase Order Management service allows businesses to digitise and automate the ordering process, handle orders from multiple locations, improve order tracking and provide better visibility on business spends through insightful reporting.
Our PO management experts work closely with your team to optimise the PO process, ensuring that it is simple and short, while complying with your internal guidelines. We also help businesses identify and implement PO automation applications.
Mitigate procurement related financial risks by building hierarchical level approval flows and specific monetary parameters. We help optimise the parameters and ensure strict adherence.
Updated records in the systems and customised reports ensure that you have full visibility into the status of all orders. This helps rapidly identify and remove blockages and also supports smarter decision making.
We can help your organisation move from paper-based or legacy PO systems to digital, automated systems. Our expertise in the area also allows us to support you by optimising PO management process and introducing industry best practices.
Following a process-driven and proactive approach, we ensure that it is easy for your team to raise and approve POs. Accurate and timely payments also ensure that your suppliers are satisfied.
With a team of offshore PO management experts working dedicatedly on your project, you will experience equal or better quality, while reducing the cost of PO management operations by up to 50%.
Your staff can create and submit a purchase requisition by either selecting a product from your centralised catalogue or pre-approved vendors. Once the requisition request is raised, it is sent for review to the approving authority.
Based on the set workflow, the request is routed for review and approval. Either the system or QX team members send periodic reminders to take the approval process further.
The team or the software creates a purchase order based on the information regarding the supplier, ordered items and approving authority. The approved PO is shared with the supplier as a legal contract for the transaction.
The team troubleshoots and updates the information in case of discrepancies or expedites the purchase order to ensure the timeliness of service or material delivery.
Learn how we helped our clients optimise their P2P and other core F&A functions, using a combination of the right People, Process and Platform.
We work with all major accounting, P2P and PO Management software and can work with your existing platform as well. Some of the software we use on a regular basis include:
We can work with your existing PO system or use QX’s proprietary PO system to streamline and digitise your accounts payable process. For companies that do not already have reliable software in place, these alternatives enable us to rapidly digitise and optimise the PO management process.